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2025 Institute for Athletic Directors Exhibitors

2025 Institute for Athletic Directors Exhibitors

Wednesday, February 12, 2025 to Thursday, February 13, 2025
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Event Details

A booth at the SAIS Institute for Athletic Directors offers the opportunity to make personal contacts with a variety of schools. Showcase your latest products/services, meet new customers, and answer questions from independent school athletic directors.

Anticipated # of attendees: 30-40

When: February 12-13, 2025

Exhibit Fee:

  • 6'x30" table with one chair: $725
  • Booths will be assigned by the SAIS staff on a first come, first served basis.

Included in booth cost:

  • registration and meals for one booth rep (you may register an additional booth rep for $200) We'll reach out in January for your booth rep information.
  • listing on 2025 supporters webpage
  • hyperlink on event webpage
  • hyperlink in one reminder email
  • hyperlink in evaluation email
  • logo on welcome slide
  • wifi & electricity
  • USPS mailing addresses of all attendees
  • social media exposure

ON-SITE PERSONNEL

Conference registration is included as follows:

  • Registration and meals for one booth rep. You may register an additional booth rep for $200. 
  • We will contact you in January to ask for the names of your on-site personnel.
  • All personnel must be employees or representatives who receive commission, brokerage, or salary from the exhibiting entity.
  • All personnel must be over the age of 21.
  • No suitcasing.
  • No pets or animals allowed in the exhibit or meeting space.

BOOTH ASSIGNMENT

Booth placement will be assigned IN THE ORDER RECEIVED.

BOOTH PACKAGE & RESTRICTIONS

Each exhibitor will have a 6′ x 30″ rectangular table and 1 chair.

Due to space restrictions, larger tables will not be available.    

  • Signs over 6′ wide and rugs that protrude into the aisle are prohibited.
  • Booths not dismantled by the end of the allotted tear-down time period will be broken down and put into storage at a $250 storage and handling fee. Return shipping will incur an additional fee.
  • All food served in the exhibit hall must be procured from the hotel.
  • SAIS reserves the right to refuse any application for exhibit space and to restrict exhibit activities during the meeting that in the sole judgement of SAIS are not appropriate to the meeting’s purpose.

MAILING ADDRESSES

Mailing addresses for all conference registrants will be provided two weeks prior to the conference so that you may snail-mail a brochure. These are for ONE-TIME USE ONLY. They may not, in whole or part, be reproduced, copied, disseminated, entered into a computer database or otherwise utilized, in any form or manner or by any means, except for the one-time mailing associated. Unfortunately, we cannot release attendee email addresses due to our privacy policy.

PAYMENT & CANCELLATION

-Payment may be made by credit/debit or ACH. The form defaults to credit/debit but ACH is selectable.

-Exhibitor cancellations received in writing to anna@sais.org -

  • Before December 13 will be refunded less a 20% processing fee
  • After December 13 are not eligible for a refund

QUESTIONS?

Contact Anna Taylor, director of sponsorship & event marketing, at anna@sais.org or (404) 583-6452.