2025 Summer Conference Exhibitors
Event Details
The SAIS Summer Conference is an excellent opportunity to connect with independent school professionals in the Southeast. Attendees will learn from experts and develop new skills as they focus on the environment, experiences, and programming vital to the growth of their schools.
Audience: division leaders, deans of students, counselors, and others who engage in student support
Anticipated # of attendees: 100-125
Schedule:
- Booth set-up: 11:00 AM-1:00 PM on Monday, June 16
- Booth tear-down: No later than 12:00 PM on Wednesday, June 18
- Full event schedule
The $1,595 exhibit price includes:
- a 6'x30" table with one chair (this is a TABLE-TOP show)
- registration & meals for one booth rep (you may add up to 2 additional reps for $150 per person - we will reach out for your booth rep registrations in May)
- logo & listing on 2025 supporters webpage
- listing in printed conference program
- hyperlink on conference webpage & mobile event webpage
- hyperlink in one reminder email & eval email
- logo on welcome slide
- acknowledgement from podium
- wifi & electricity
- mailing addresses of all conference attendees (Please note that we cannot release e-mail addresses due to our privacy policy.)
TABLE DROP: You may include a table drop for an additional $300.
- You have the option to add a table drop to your exhibit package.
- You must provide pre-approved item (flyer, brochure, notepad, pen, koozie, etc.) that will be placed at each table prior to a keynote session.
- Please note there are a maximum of 5 table drops; first come, first serve.
- Please contact anna@sais.org with any questions or your item idea for pre-approval.
MAILING ADDRESSES
Mailing addresses for all conference registrants will be provided two weeks prior to the conference so that you may snail-mail a brochure. These are for ONE-TIME USE ONLY. They may not, in whole or part, be reproduced, copied, disseminated, entered into a computer database or otherwise utilized, in any form or manner or by any means, except for the one-time mailing associated. Unfortunately, we cannot release attendee email addresses due to our privacy policy.
HOTEL RESERVATIONS: Reservations can be made at this link.
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Cut-off: May 26, or when the block is full.
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Group rate: $169
- Additional fees:
- Destination fee: $11/day
- Valet parking: $30/day
NOTE: SAIS does not utilize the services of a housing vendor for any events. Neither SAIS nor the hotel will call you to make reservations over the phone. Please use the above hotel link to secure your reservation directly with the hotel.
If you receive an error message or if the block is full, please contact learn@sais.org
ON-SITE PERSONNEL
Conference registration is included as follows:
- Registration is included for one (1) representative per 6’x30″ exhibit table.
- You may add up to two (2) additional reps for $150 per person.
- We will contact you in May to ask for the names of your on-site personnel.
- All personnel must be employees or representatives who receive commission, brokerage, or salary from the exhibiting entity.
- All personnel must be over the age of 21.
- No pets or animals allowed in the exhibit or meeting space.
BOOTH ASSIGNMENT
Booth placement will be assigned IN THE ORDER RECEIVED.
BOOTH PACKAGE & RESTRICTIONS
Each exhibitor will have a 6′ x 30″ rectangular table and 1 chair.
Due to space restrictions, larger tables will not be available.
- Signs over 6′ wide and rugs that protrude into the aisle are prohibited.
- Booths not dismantled by the end of the allotted tear-down time period will be broken down and put into storage at a $250 storage and handling fee. Return shipping will incur an additional fee.
- All food served in the exhibit hall must be procured from the hotel.
- SAIS reserves the right to refuse any application for exhibit space and to restrict exhibit activities during the meeting that in the sole judgement of SAIS are not appropriate to the meeting’s purpose.
PAYMENT & CANCELLATION
Payment may be made by credit/debit or ACH. The form defaults to credit/debit but ACH is selectable.
Exhibitor cancellations received in writing to anna@sais.org before May 23 will be refunded less a 20% processing fee. Cancellations received after May 23 are not eligible for a refund.
QUESTIONS?
Contact Anna Taylor at anna@sais.org or (404) 583-6452.